Board Meeting   Attendance  Monday September 10, 2007

 

Treasurer-Roger

Editor-Walt

Activities-Cathleen, Val, Michelle

Loh-Cathi

Photographer-Mark

Asst Director-Brady

Membership-Georgia

Web Master-Dan

Director-Mike

Historian-David

R.C-Kurt

Sergeant At Arms-Patt

 

The meeting was started at 19:06 by Director Mike. 

 

Board Positions available for next year with possible candidates:

Director:                       Brady

Assistant Director         Claghorn

Safety Officer               Joyce

Head Road Captain      Linda

Secretary                      Open

 

Membership Officer requests help with keeping lists up to date. Walt’s wife Pat has offered to help.  Brady can get Rachel (at the dealership) to help in his department and she could use some of her time to work with the Membership Officer to maintain the membership list and merging it with the dealership list.  Mike brought up the fact that not all members leave their names and addresses with the dealership and prefer not to have their address on file at the dealership. Brady, the dealership has most of the information already and would help them in advertising.  Mike, we should protect our members information and not give it out to anyone. Brady, will call National H.O.G. to see if there are any restrictions on the Chapter membership list.  Help from Rachel was tabled until Brady finds out from National H.O.G..

 

Head Road Captain – Kirk wanted to clarify if the Road Captains can elect their own Head Road Captain?  Mike, the director should be able to pick his officers. Dan, explained that the primary officers are chosen by the chapter and the dealership has the final say as to who the Primary Officers will be (Director, Assistant Director, Treasurer and Secretary are primary officers).  Then the director appoints who the Optional Officers are from the volunteers.  It was decided that the Head Road Captain does not necessarily have to be on the board, any of the road captains could fill the board position.

 

Walt – Vince, Director from Skagit approached him and they discussed chapters in general.  Vince said that the Director appointing everyone didn’t work at Skagit HOG.

 

Mike – RC’s are part of the leadership team.

 

Kirk made a motion to mail the November / December HOG CALL snail mail to all members with valid addresses. Mike seconded the motion.  Discussion - The renewal form will have a survey on the back side for the membership to fill out and return with their membership renewal, if they chose to. Patt will form up the survey with the help of John Henry and Tony (others if they want to help are welcome). Georgia can have the mailing list available by October 1st so Walt can get it in the HOG Call by the 15th.  Vote taken and passed.

 

General discussion on what could the Board do to help increase membership attendance.

            Roger – A post card with the address to the webpage and HOG Call

            Val – Likes getting the HOG Call mailed to her

            Mike – Sending out a post card is a good idea

            Patt – Mailing a questionnaire would help get information of what the membership wants

            Brady – With his experience he has found the more you communicate with the membership the better the chance they will return and stay active.

            Dan – Perhaps a goodie bag with information about the HOG Chapter, including a news letter, patches, pins, letter of welcome, etc.  This would take an effort on the chapters’ part, putting them together and keeping enough at the dealership.

 

LOH Cathi, the meeting place is now in the Alderwood Mall food court by the fire place.

 

Mike – HOG Chat dealing with money.  We must remember the chapter is better off going into next year than ever before.  The picnic was paid for. Tumble Weed made a $1000 profit and that is after $6000 of expenses.  The finances are doing well.

 

HOG Call – It has been decided to limit Dave Preston’s column to HOG business.  He can have more room if there is space is available.  And of course there is room for dealership business.

 

Mike made a motion to use the dealership printer/mailer for the HOG Call.  Georgia seconded.  Discussion, see above. Vote, motion passed.

 

Picnic review – The activities officers and board had to make a wild guess as to what the attendance would be.  Since there was no cost to the membership there was no way to determine how many would attend.  We took the attendance from the past years and made a guess.  Apologies go to anyone who went without when we ran out of burgers.  There was plenty of Salmon left.  To deal with this next year there will be a ticket given at the meetings during the 50/50 drawings for those who want to go.  They will keep one ticket for entry to the picnic and the other will go to the Activities officers so they can get a rough count.

 

Dan asked the status of the By Laws.  Mike is going to head up a team to try to get er done by the end of the year.

 

Walt brought up the idea (from Vince) that maybe the rides should not be over until everyone is back home.  Generally, the board members agreed that the Road Captains have never left anyone stranded at the destination.  After the ride the Road Captains always make sure that everyone can find their way home.

 

Mike made a motion to adjourn, motion seconded, all in favor.

 

Meeting adjourn at 21:00